(Temporary – 8 Month Assignment)

Pay: $40.00 – $48.00 per hour

Position Overview:

We are seeking a highly organized and detail-oriented Meetings & Events Coordinator to provide logistical, administrative, and on-site support for corporate meetings and events. This temporary role supports the planning and execution of in-person, virtual, and hybrid programs and works closely with internal stakeholders and third-party vendors to ensure seamless event delivery.

The ideal candidate has prior corporate meetings and event planning experience, strong project management skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires excellent communication, attention to detail, and a proactive approach to problem-solving.

This is an 8-month temporary position with hands-on event support responsibilities.

Key Responsibilities

• Coordinate and support the planning and execution of assigned corporate meetings and events.

• Collaborate with internal stakeholders and external partners to ensure alignment on event objectives, logistics, and timelines.

• Provide project management and planning support for in-person, virtual, and hybrid events.

• Communicate event requirements to third-party vendors and partners.

• Assist with hotel and vendor contract coordination and negotiations.

• Manage event logistics including meeting space, audiovisual needs, food & beverage, printed materials, and room setups.

• Compile and maintain housing and registration reports.

• Coordinate event materials, supplies, and shipments while maintaining accurate inventory records.

• Assist with travel arrangements and logistics for meetings and incentive programs.

• Secure dinner reservations and coordinate group dining logistics when required.

• Contact vendors for availability, pricing, and service coordination.

• Review Banquet Event Orders (BEOs) prior to and during events to ensure accuracy.

• Prepare and organize event materials including name badges, tent cards, and printed collateral.

• Process invoices and payments accurately and in a timely manner.

• Provide on-site event support, resolving any operational issues professionally and efficiently.

• Maintain and organize meetings and events department digital files.

Qualifications

• High School Diploma required; Bachelor’s degree preferred

• 1–3+ years of corporate meetings and event planning experience

• Strong organizational skills with exceptional attention to detail

• Excellent written and verbal communication skills

• Proven ability to manage multiple projects and deadlines simultaneously

• Strong collaboration and stakeholder management skills

• Creative problem-solver with the ability to analyze information and make sound decisions

• Resourceful and proactive in addressing challenges

• Ability to work independently in a fast-paced environment

• Excellent interpersonal skills with a positive and professional attitude

• High level of professionalism, integrity, and accountability

• Results-driven with strong follow-through on commitments

Preferred Experience

• Corporate event and meeting planning: 1+ year required

• Experience supporting in-person, virtual, and hybrid corporate events