Administrator Coordinator

Administrator Coordinator

Job Type: Full Time
Job Location: Quakertown (onsite)

Quakertown, PA manufacturer is looking for an experienced administrative coordinator to work with the sales and purchasing department. This position is Onsite, Monday – Friday, $17-$18 hr.

Duties include creating shipments, creating Bills of Lading and all shipment documents, helping maintain office filing system and organizing supplies.


Work with sales and purchasing on available products to meet the dates required by the customer.

Identify available materials in house on open sales orders.

Create job tasks in the ERP system for ready material. Reserve material and then link them to a shipment.

Coordinate with the warehouse on getting available products packed for shipping.

Generate a packing list of packed materials.

Organize shipping documents with the customer or online (FedEx, UPS, other).

Supply the warehouse with appropriate Bill of Lading and paperwork for materials being shipped.

Provide the customer with a packing list, tracking information and shipping cost if applicable.

Code the ERP system of shipped materials for invoicing with the appropriate shipping cost.

Work with customer portals to upload invoices into their system.

Work with the sales team on data entry of sales orders.

Required Skills:

Experience in a manufacturing environment

Able to communicate professionally with all levels of employees and the corporate office.

Basic computer skills, Microsoft Office 365

Team player

Flexible to quickly changing demands

Excellent attention to detail and organized

Apply for this position

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